Privacy Policy

Saratoga Regional YMCA (“SRYMCA,” “we,” “us,” or “our”)

Last Updated: 10/1/2025

1. Introduction

SRYMCA values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and protect personal information about you when you visit our website(s), use our mobile applications, register for programs, or otherwise interact with us.

By accessing or using our online services (including our website, mobile apps, and online registration/registration portals), you agree to the terms of this Privacy Policy.

2. Information We Collect

We collect different types of information depending on how you interact with us, including:

Personal Information you provide: name, mailing address, e-mail address, phone number, birth date, emergency contacts, family or household information, membership number, payment information (credit card number, billing address), demographic information, waiver or release forms, health or medical details required for participation, and other data you choose to provide.

Technical & usage information: IP address, browser type, device identifier, operating system, pages visited, time spent, referring URL, and other log data.

Cookies and similar technologies: We may use cookies, web beacons, log files, and similar technologies to track usage, preferences, and analytics.

Third-party sources: We may receive information about you from third parties (e.g. payment processors, social media platforms, marketing partners).

3. How We Use Your Information

We use the information we collect for purposes such as:

To provide, operate, maintain, and improve our services, programs, and website

To process membership, program, or registration transactions

To send administrative messages, notices, and account updates

To send marketing, promotional, or fundraising communications (with opt-in/opt-out options)

To analyze and understand how users interact with our services

To comply with legal obligations, resolve disputes, enforce agreements

For internal business and operational purposes (e.g. audits, data security, fraud prevention)

4. Disclosure & Sharing of Information

We may share your personal information in the following circumstances:

With service providers or vendors who perform services on our behalf (e.g. payment processors, IT providers)

With other YMCA associations via nationwide membership reciprocity (as applicable)

When required by law, regulation, or court order

To protect the rights, safety, or property of SRYMCA, its members, or the public

With your consent or at your direction

We do not sell your personal information to third parties for their marketing purposes.

5. Data Security & Retention

We implement administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

We retain personal information as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law, after which we will securely delete or anonymize the data.

6. Your Rights & Choices

Depending on your jurisdiction, you may have rights related to your personal information, such as:

Access your personal information that we hold

Request correction or update of inaccurate or incomplete information

Request deletion or restriction of processing (subject to exceptions)

Opt out of marketing communications

Withdraw consent (where processing is based on consent)

Lodge a complaint with a data protection authority

To exercise these rights, please contact us using the information in Section 8.

7. Children & Minors

Our services and programs may be used by minors, typically under parental consent or supervision. We do not knowingly collect personal information directly from children under [13 / the applicable age in your jurisdiction] without parental consent, except as legally permitted.

8. Contact & Inquiries

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

Saratoga Regional YMCA
Address: 290 West Ave
Saratoga Springs, NY 12866
Phone: 518-583-9622

9. Changes to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. We will notify you of material changes by posting the updated policy on our site, and in some cases by email prior to the change taking effect.