Membership Policies

POLICIES

Membership Card: All current members must have a Saratoga Regional YMCA membership card. This card must be scanned as you enter the facility. If you do not bring your card, please stop at the Member Service Desk to be checked in. You can also download our Mobile App and use that as your scan tag.

Membership Cancellation or Change Policy: If you wish to cancel or change your membership you are required to submit a written notice 30 days in advance to the Saratoga Regional YMCA. Cancellation and change forms are available at the Member Service Desk at all of our branches. If your membership is inactive for more than 90 days, another improvement fee will apply if you decide to rejoin.

Membership Payment and Notification Agreement:
Automatically renewing memberships do not expire.  If  a member wishes to cancel their membership and pre-authorized draft, written notice must be received by the SRYMCA 30 days prior to the first day of the month of cancellation.   Should any membership draft not be honored by the bank/credit card company for any reason,the member is still responsible for paying fees or any charges assessed to the SRYMCA associated with the return or decline of the transaction.  The SRYMCA reserves the right to cancel a membership for which a payment is returned 2 months or consistently over a 6 month period.  The SRYMCA is not obligated to offer a recurring payment option to anyone whose membership has been previously revoked.  Member agrees to notify the SRYMCA of any changes in their payment method that may affect payment of the membership charges.  Members must be 18 years old to authorize drafting membership dues, or they require parent or guardian signature.  The SRYMCA, at its discretion, may adjust the monthly rate applicable to any category of membership.  Members will receive at least 30 days’ notice prior to any change.

Returned Check Policy: If your check is returned as NSF, it may be re-presented electronically, or by any other legal method, and you will be assessed a processing fee applicable by law. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day you make your payment. The check writer is also responsible for all other check recovery costs, including all attorney’s fees, court costs, and taxes.

Supervision: For everyone’s safety, children under the age of 10 cannot be left unattended in any area of the YMCA. Parent or guardian (age 18 or older) must be present with children under the age of 10 at all times, including YMCA staff-led instructional programs. Children under the age of 10 are not permitted in the Fitness Center unless part of a supervised YMCA program.  After completing a Fitness Certification class, youth ages 10 through 13 are allowed to use the Fitness Center, with a parent or guardian in the building.  Youth ages 10 through 13 wishing to use the free weight equipment must be accompanied in the free weights area by a parent or guardian.  Youth 14 and over have full access to the Fitness Center.

Program Change Fee: Any member who wishes to change classes, for any reason, after they have already registered, will be required to pay a $10 service fee (per person, per program).

Program Cancellation Policy: The Saratoga Regional YMCA reserves the right to cancel, without notice, any program due to low enrollment. Fees will be credited/refunded.

Refund/Cancellation Policy: The Saratoga Regional YMCA will refund your membership/program fee within three (3) days of purchase. After three (3) days, credit will be issued. Program fees are fully refundable if withdrawal from a class occurs due to a doctor’s documented illness or if the program is cancelled due to lack of enrollment, however deposits are non-refundable. After the first week of a program, credit amounts are at the discretion of the Program Director.

Photos: The Saratoga Regional YMCA requires that all members and guests have their photo taken before using the facility.  If a parent wishes, an exception will be made for children under age 10.  This policy increases the safety and security of our facilities.

Video Recording & Camera Policy: Video Recorders, cameras and any other visual recording devices are not allowed within the Saratoga Regional YMCA without the prior written permission of the Chief Executive Officer.

Cell Phone Policy: Cell phone usage is not allowed in any locker room in accordance with the Video Voyeurism Prevention Act of 2004.

Smoke-Free Policy: The YMCA is a tobacco-free environment and has prohibited the use of tobacco products in our facilities and on our property, including electronic cigarettes.

Saratoga Regional YMCA Liability Policy: Each person, as a member or visitor, is solely responsible for any personal injuries or losses sustained while on any YMCA property, or during any YMCA sponsored activities.

Saratoga Regional YMCA Sex Offenders Policy: It is the policy of the Saratoga Regional YMCA to not offer membership or use of its facilities and programs to any registered sex offender.  If you are currently a member of the YMCA and become a convicted sex offender, the Saratoga Regional YMCA will immediately terminate your membership and or revoke your access to our facilities and property.

Food & Drinks: Food and drink are permitted in the lobby and designated areas only. Water and sports drinks are the only liquids allowed, and must be in a sealed plastic or metal container in the gym, field house, tennis and pool area.

Third Party Trainers/Instructors Policy: Third party individuals acting as trainers and/or instructors are not permitted on YMCA property due to licensing and liability concerns. Please consult with YMCA professionals for your training and/or lessons.

Fire Alert Policy: Please be aware that in the event of a fire on the Saratoga Regional YMCA premises all members will be instructed to relocate to a designated point of refuge. In the event of a multiple alarm, all program participants must evacuate. If evacuated, do not try to re-enter the building or search for family/friends as they will also be exiting the building. Thank you for your cooperation in this matter.

Inclement Weather Conditions Policy: When there is inclement weather, the decision to close our facilities and/or cancel programs will be made by the Chief Operations Officer, and the following stations will report our closing and/or cancellations: YNN, Times Union, WFLY92, 810 WGY, WNYT TV, WRGB TV, WRVE, WTEN TV, B95.5 and WXXA TV. You may also check our website at
www.srymca.org or our Facebook page. Cancelling of classes/programs due to inclement or unsafe weather is based on the closing of the local school district.

Photo Identification Policy:
Photo identification is required upon visiting the SRYMCA for the first time, joining the SRYMCA for oneself or for a child, and when requested by SRYMCA staff.  Thank you for your cooperation.

Breastfeeding Policy:
Breastfeeding in public places is permitted and protected by New York State law and is permitted in the facilities of the Saratoga Regional YMCA.

External Privacy Policy:
SRYMCA External Privacy Notice

SERVICES

Lockers/Valuables: Lockers may be secured by members, using their own lock, while they are in the building. We strongly urge members to lock up their valuables. Locks must be removed when leaving the building each day. The YMCA is not responsible for valuables left unattended. Mini lockers are available, at no cost. For a token, please see the Member Service Desk.

Lost & Found: Please check with the Member Service Desk for any lost items.

Membership Hold Policy: Members are welcome to put their membership on hold for a maximum of 3 months in a calendar year.

If  a member wishes to put their membership on hold, written notice must be received by the SRYMCA 30 days prior to their next draft.

A longer hold may be granted only for medical reasons or extenuating circumstances. Please provide a note from your doctor letting us know why you’re not able to participate in Y activities. Our programs and services are reserved for our active members. When a membership is placed on hold, that membership becomes inactive and is not eligible for programs, including registration for childcare and any special membership promotions.

Health Screening: If you have been away from the YMCA due to illness or injury, you will be required to bring a physician’s note stating your ability to participate in an exercise program.